accommodate /əˈkɑːmədeɪt/
(verb) to provide somebody with a room or place to sleep, live or sit
Example: The meeting room was large enough to accommodate the various needs of the groups using it

arrangement /əˈreɪndʒmənt/
(noun) a plan or preparation that you make so that something can happen
Example: The travel arrangements were taken care of by Sara, Mr. Billing's capable assistant

association /əˌsəʊsiˈeɪʃn/
(noun) an official group of people who have joined together for a particular purpose
Example: Local telephone companies formed an association to serve common goals, meet their common needs, and improve efficiency

attend /əˈtend/
(verb) to be present at an event
Example: We expect more than 100 members to attend the annual meeting

get in touch
get in touch /ɡet ɪn tʌtʃ/
(verb) to communicate / contact with somebody
Example: As soon as we arrive at the hotel, we will get in touch with the manager about the unexpected guests

hold /həʊld/
(verb) to have somebody/something in your hand, arms, etc.
Example: This meeting room holds at least 80 people comfortably

location /ləʊˈkeɪʃn/
(noun) a place where something happens or exists; the position of something
Example: The location of the meeting was changed from the Red Room to the Green Room

overcrowded /ˌəʊvərˈkraʊdɪd/
(adjective) with too many people or things in it
Example: Too many poor people are living in overcrowded conditions

register /ˈredʒɪstər/
(verb) to record your/somebody’s/something’s name on an official list
Example: According to the register, more than 250 people attended the afternoon seminar

select /sɪˈlekt/
(verb) to choose somebody/something from a group of people or things, usually according to a system
Example: The winners were a select group

session /ˈseʃn/
(noun) a period of time that is spent doing a particular activity
Example: The morning sessions tend to fill up first, so sign up early

take part in
take part in /teɪk pɑːrt ɪn/
(verb) to be involved in something
Example: We could not get enough people to take part in the meeting, so we canceled it